Arrangement of Convocation at Peoples University of Medical & Health Sciences for Women Nawabshah

This tender invites bids for the comprehensive arrangement of the convocation ceremony at Peoples University of Medical & Health Sciences for Women in Nawabshah, Sindh. The procurement covers multiple categories including food and catering services, furniture and furnishings for seating and stage setup, as well as electronic appliances for audio-visual and lighting requirements. The event will cater to VVIP guests, students, parents, and other attendees with detailed arrangements for lunch, canopy, hall and stage decoration, video and photography, IT support, and electrical work. The scope includes preparation of traditional Pakistani cuisine for over 1,700 guests, with specific menu items such as mutton karhai, chicken biryani, and assorted desserts. Seating arrangements involve single seater sofas, round tables, acrylic chairs, and carpeting for both indoor and outdoor venues. The technical setup features surround sound systems, video conferencing, live streaming, and high-resolution photography to ensure a professional event experience. The venue is located at the university campus in Nawabshah, requiring coordination for delivery, installation, and event management. Bidders must comply with all mandatory requirements including valid NTN, GST, and SRB registrations, a minimum of three years' relevant experience, and required annual turnover. The tender demands submission of bid security and tender fees, with bids to be submitted electronically via the Sindh EPADS portal. The contract includes a warranty period starting after satisfactory installation and commissioning, with payments linked to inspection and end-user certificates. The submission deadline is set for 16th February 2026 at 11:15 AM, with bid opening scheduled shortly after at 11:45 AM in the Conference Room of the Vice Chancellor at Latif Hall, PUMHSW. Bidders should ensure all documents are complete and properly arranged as per the bid document to avoid disqualification. The university reserves the right to accept or reject any or all bids and to adjust quantities as per SPPRA rules. Pro-Tip: Make sure to carefully review the bid security requirements and submit the demand draft in favor of 'Security Deposit PUMHS for Women' as specified. Missing or incorrect bid security is a common reason for disqualification. Also, verify that all technical specifications and mandatory documents are fully compliant to avoid rejection during the technical evaluation phase.