Hiring of 117 Toyota Hiace AC Vans with Chassis Code 224 or Equivalent

The Port Qasim Authority (PQA) in Karachi, Sindh, is procuring non-consultancy services for the hiring of 117 Toyota Hiace AC Vans with Chassis Code 224 (Made in Japan) or equivalent vehicles. These vans must be hi roof wide body with dual AC, 14-15 seater, model 2019 and above. The contract period is three years, extendable by one year on the same terms and conditions subject to satisfactory performance. Items being procured: - 117 Toyota Hiace AC Vans with Chassis Code 224 or Equivalent - Hi roof wide body - Dual AC - 14-15 Seater - Model 2019 & above The scope includes daily one trip up and down from the city to Port Muhammad Bin Qasim and back, with a maximum distance of up to 200 KM per vehicle per day. Payment will be made based on actual deployment of vans. The vehicles must be petrol powered and maintained in excellent condition with valid fitness certificates and route permits. The procurement is managed by the Port Qasim Authority's Manager Stores & Procurement Department located in Bin Qasim, Karachi. Eligibility criteria require bidders to be registered with EPADS, FBR, SRB, and have audited financial statements for the last three years. Bidders must own or have access to vehicles meeting the model and specification requirements. Technical evaluation includes vehicle ownership, experience, financial soundness, vehicle model year, and fitness certificates. The bid security is Rs. 7.5 million in the form of a pay order from a Karachi-based scheduled bank. The tender submission deadline is Tuesday, August 18, 2026, at 11:30 AM via EPADS v2.0 only. Manual submissions are not accepted. The financial bids will be opened the same day at 12:00 PM. The contract includes detailed terms and conditions, including penalties for non-compliance, vehicle replacement, driver conduct, and fuel price adjustments. The contract price is fixed in Pakistani Rupees, and payments will be made monthly based on actual services rendered. A practical tip for bidders: Ensure all vehicles offered are inspected and certified before financial bid opening, and submit all required documents including bid security and technical proposals on EPADS v2.0 timely to avoid disqualification. Maintaining compliance with vehicle fitness and route permits is critical to avoid penalties and ensure contract performance.