Hiring of Services for Event Management

The Law and Justice Commission of Pakistan, based in Islamabad Capital Territory, is procuring comprehensive event management services for a significant conference titled 'The Prisoner Reform Action Plan' scheduled for 02 July 2026. This procurement is planned for the financial year 2025-26 and involves the hiring of services including tea/refreshments for 800 people, lanyards, digital podium, cross standees, SMD screens with OB system and cameras, sound system for auditorium, flowering and decoration of stage and head table, ambiance lights, and media walls. The technical scope covers the provision and setup of audio-visual equipment such as SMD screens of various sizes, OB systems for live streaming, videography with HD cameras, sound systems with wireless microphones, and stage decoration ensuring freshness of flowers. The event management also includes logistical support for video conferencing and ambiance lighting to enhance the event environment. Eligible bidders must be registered on EPADS v2.0 and comply with the eligibility criteria including possession of relevant technical competence, financial resources, and experience in handling similar events. Past experience with the Law and Justice Commission of Pakistan and ownership of equipment are evaluated. Bidders must submit bids through EPADS v2.0 by the deadline and provide bid security as specified. The submission deadline is Monday, June 1, 2026, at 10:30 AM, with bid opening at 11:00 AM the same day. The submission address for bid security originals is the 2nd Floor, Supreme Court Building, Constitution Avenue, Islamabad. A practical tip for bidders is to ensure timely registration on EPADS v2.0 and to prepare a thorough technical bid demonstrating past experience and ownership of equipment to maximize technical scores. Early submission of bid security originals is crucial to avoid disqualification. The department emphasizes adherence to the Quality and Cost Based Selection (QCBS) method and encourages bidders to review all bidding documents carefully to avoid errors that could lead to rejection.