Hiring of Vehicles for Project Planning and Development Unit on Monthly Rental Basis

The Project Planning and Development Unit under the Ministry of National Food Security and Research Islamabad Capital Territory is procuring vehicle hiring services on a monthly rental basis. This procurement is specifically for the provision of 1300 CC sedan cars, model not less than 2020, white color, with auto features such as Toyota GLI/YARIS or equivalent. The vehicles will be provided along with drivers and are intended to support uninterrupted vehicle services within Islamabad and Rawalpindi throughout the contract period for the financial year 2026-27. The scope includes provision of one or two vehicles as per project requirements, with vehicles registered, token-tax paid, and roadworthy. Active GPS tracking systems must be installed for travel verification. Drivers are responsible for safe parking and any related liabilities. The vendor must provide routine and major maintenance, repairs, tyres, batteries, and replacement parts. POL will be supplied by the Procuring Agency on actual consumption basis. Substitute vehicles of equal or higher specification must be provided during breakdowns or maintenance. Eligibility criteria require bidders to have an operational office in Pakistan, be registered with Income Tax and Sales Tax Authorities, be on the Active Tax Payers List, and registered with EPADS. A bid security of Rs. 60,000 in the form of Pay Order or Bid Securing Declaration is mandatory. Bidders must declare no conflict of interest and not be blacklisted by any government or regulatory authority. The submission deadline is Monday, July 6, 2026, at 12:00 PM via EPADS v2.0 only. Bids will be opened the same day at 12:30 PM. The bid security original must be submitted to the First Floor, NFDC Building h-8/1, Islamabad Capital Territory before the bid opening. Manual submissions are not accepted. A practical tip for bidders is to ensure timely registration on EPADS v2.0 and upload all required documents including bid security to avoid disqualification. The department emphasizes adherence to all technical and administrative requirements to ensure successful bid evaluation and contract award.