Maintenance Services of Nine Diesel Generators Installed in HEC Premises H-9 & H-8 Islamabad (Annual Contract 2026-2027)

The Higher Education Commission (HEC) Islamabad invites bids for the Maintenance Services of Nine (9) Diesel Generators installed at its premises in H-9 and H-8 Islamabad for the financial year 2026-2027. This annual contract covers comprehensive preventive and corrective maintenance services, including supply and replacement of consumables such as oil, fuel, air, and water filters for various generator capacities ranging from 50 KVA to 400 KVA, including Cummins and Perkins engines. Rental generators of 200 KVA and 300 KVA capacity with full operation and connection support are also included if required. Items being procured: - Preventive / Routine Maintenance Services of Nine (9) Diesel Generators (12 monthly visits) - Filter Set for 300 KVA Cummins Generator (4 sets) - Filter Set for 200 KVA Cummins Generator (8 sets) - Filter Set for 150 KVA Cummins Generators (8 sets) - Filter Set for 50 KVA Perkins Generator (4 sets) - Filter Set for 400 KVA Cummins Generator (4 sets) - Filter Set for 100 KVA Perkins Generator (4 sets) - Filter Set for 100 KVA Cummins Generator (8 sets) - Rental Generator 300 KVA with connection and operation (12 monthly, if required) - Rental Generator 200 KVA with connection and operation (12 monthly, if required) The scope includes routine checks, operational records maintenance, oil and filter changes, coolant management, radiator cleaning, battery maintenance, fuel system calibration, and emergency call-out services with 24/7 availability. The contractor must provide a technical team including at least one senior technician based in Islamabad and two dedicated personnel onsite from Monday to Saturday. The contractor is responsible for providing rental generators during maintenance or faults, with diesel fuel supplied by HEC. Filters must be original and approved by the Engineer In-charge. The contract requires prior experience with Cummins and Perkins diesel generators, valid PEC registration (minimum C-6 category), FBR registration, and a minimum annual turnover of Rs. 10 million. Earnest money and a completed BOQ must be submitted physically before the deadline. Bids must be submitted online via EPADS v2.0 by 17 November 2026 at 11:30 AM. Technical and financial bids will be opened the same day at 12:00 PM. Manual submissions are not accepted. The contract period is one year starting from 4 December 2026, with possible extension by mutual consent. Liquidated damages apply for delays and non-performance. The contract includes a defect liability period of one year with 10% retention on payments. Bidders are advised to conduct site visits before quoting and ensure compliance with all technical and eligibility criteria. Submission of original bid security and signed BOQ is mandatory to avoid disqualification. This tender offers a valuable opportunity for qualified service providers to engage with a prestigious federal institution in Islamabad, ensuring reliable power backup through expert maintenance of critical diesel generators. Bidders should carefully review the detailed specifications and eligibility requirements to prepare competitive and compliant bids.