Supply of Paper Tray Mat Non Skid Disposable for 2/3rd Meal Tray Annual

This tender invites bids from qualified vendors for the annual supply of non skid disposable paper tray mats designed for 2/3rd meal trays, specifically for Pakistan International Airlines Flight Kitchen in Karachi. The Supply Chain Management Department of PIA requires these mats to meet strict quality standards to ensure safety and hygiene during meal service on both international and domestic flights. The contract involves delivering 960,000 units with a monthly minimum production capacity of 100,000 pieces. The paper mats must comply with specified GSM, color, and printing requirements including the new PIA logo, ensuring durability and non-slip properties. The procurement process follows a single stage two envelope system where technical and financial proposals are submitted separately. Technical bids must include earnest money, quality samples, company profile, and relevant certifications. The delivery schedule is divided into four equal installments with penalties for late delivery. The site location in Karachi demands timely and secure delivery to the PIA Flight Kitchen through the Supply Chain Management Department. Vendors must be registered with active GST and NTN status and comply with all tax and regulatory requirements. Bidders should ensure their PEC category aligns with the supply of stationery and printing materials. Local bidders must submit a refundable earnest money pay order of PKR 200,000 and a non-refundable tender fee of PKR 20,000. The contract requires compliance with FBR and ATL status for the fiscal year 2025-26. Payment terms are net thirty days, and all bids must remain valid for 120 days. Foreign bidders are exempt from earnest money but must adhere to delivery and payment terms. The submission deadline is set for 14th January 2026 at 10:30 AM, with bid opening at 11:00 AM on the same day via the EPADS electronic portal. Physical submission of original bid security is mandatory before the online deadline. Bids must be addressed to the DGM Purchases Commercial at the Supply Chain Management Department, 1st Floor, PIACL Head Office, Karachi Airport 75200. Late or incomplete bids will be rejected. Pro-Tip: Ensure all technical samples are submitted without vendor identification and that the earnest money pay order is properly marked with company details and tender references. Missing or incorrect documentation is a common cause for disqualification, so double-check all requirements before submission.