Physical Verification, Tagging and Reconciliation of Fixed Assets

Pakistan Revenue Automation Pvt Limited (PRAL) in Islamabad Capital Territory is procuring services for Physical Verification, Tagging and Reconciliation of Fixed Assets. This procurement is under Tender No. P-47/2026 with reference P74998. The department requires a qualified firm to conduct a comprehensive physical verification of fixed assets across multiple offices including PRAL Head Office STP Building I-9/3 Islamabad, Galaxy Business Center Islamabad, and Data Center FBR Headquarters Islamabad. Items being procured: - Physical verification of fixed assets - Tagging of untagged assets with unique asset identification codes - Reconciliation of physical verification results with Fixed Asset Register and General Ledger - Identification of missing, obsolete, damaged, duplicate, and unrecorded assets - Preparation of detailed reports including Verification Report, Department-wise Verification Sheets, Exception Report, Reconciliation Statement, Asset Tagging Register, Updated Fixed Asset Register, Management Action Report, and Executive Presentation The scope includes reviewing PRAL's Fixed Asset Register, capitalization policy, asset categories and locations, developing a verification plan, conducting physical verification including verification of make, model, serial number, location, custodian, and operational condition, capturing photographs of significant assets, and recording exceptions. The firm will generate and affix asset tags where missing and perform reconciliation between physical verification and Fixed Asset Register to identify discrepancies. Eligibility criteria require the firm to be legally registered in Pakistan with at least five years of relevant experience in fixed asset verification and an adequate number of qualified personnel. The proposed team must include an Engagement Partner/Project Director and Project Manager with CVs submitted. The assignment timeline spans approximately 10 to 11 weeks with key milestones including kick-off meeting, planning, physical verification, tagging, reconciliation, draft report, management review, and final report submission. Bidders must submit bids through EPADS v2.0 by the deadline of Monday, August 17, 2026 at 11:00 AM. Manual submissions are not accepted. Bid security declaration is required. The submission address for bid security hard copy is Galaxy Business Center, 2nd Floor, Plot # 266-B, Street # 9, Sector I-9/3, Islamabad. Technical and financial proposals must be submitted separately. The procurement method is Least Cost Based Selection (LCBS). A practical tip for bidders: Ensure your technical proposal clearly demonstrates relevant experience with fixed asset verification in large organizations and includes detailed CVs of key personnel. Early registration on EPADS v2.0 and thorough compliance with bid security requirements will avoid disqualification. Timely submission and adherence to the detailed scope and deliverables will enhance your chances of success.