Pre-Qualification of Event Management Companies through an Open Framework Agreement

The Pakistan Software Export Board (PSEB), under the Ministry of Information Technology and Telecommunication, Government of Pakistan, is inviting applications for the pre-qualification of Event Management Companies (EMCs) through an Open Framework Agreement. This initiative aims to onboard capable event management firms to execute high-profile national and international events promoting Pakistan's IT industry and ecosystem. The tender is specifically issued by the Pakistan Software Export Board located in Islamabad. Items being procured: - Planning, managing, and executing events as per PSEB guidelines - Designing and printing marketing collateral including standees, flyers, booklets, pitch-decks - Deployment of branding materials such as digital standees, backdrops, SMDs, media walls, flex branding panels, and walk-through tunnels - Outdoor marketing activities including hoardings and other out-of-home media - Organizing national and international events like inaugurations, exhibitions, road shows, seminars, press conferences, B2B conferences - Photography, videography, branding, media, PR, and image building services - Event run down and management plans with activity-wise breakdown - Event furnishing and equipment management - Travel arrangements for speakers, delegates, and VIPs including flights, accommodation, and transportation - Visa coordination for international participants - Registration system development and management - Engagement and confirmation of high-profile speakers, investors, and government officials - Conference theme and agenda development - Panel discussions, presentations, and pitching sessions - Moderators and speakers sourcing and management - Pre-marketing campaigns and media coverage - Matchmaking platform development and networking facilitation - On-site logistics including audio-visual, stage setup, catering, and security - Registration process management and delegate welcome - Post-event surveys and comprehensive reporting - Assignment of a Key Account Manager for PSEB The scope covers a wide range of event management services requiring firms with valid SECP registration, active FBR tax status, and no blacklisting history. Firms must demonstrate financial strength, technical competence, and relevant experience with audited financial statements and verifiable work orders. The tender includes multiple Lots catering to different budget levels, from small local events to international mega events, with specific eligibility and evaluation criteria for each. The submission deadline is **August 12, 2026, at 03:00 PM**. Bids must be sealed and submitted to the Manager Procurement at Pakistan Software Export Board, Plot 61, 6th Floor, New State Life Tower, Adjacent Saudi Pak Tower, Blue Area, Islamabad. Late submissions will be rejected. A pre-bid meeting will be held on August 4, 2026, at 03:00 PM via Zoom. Bidders are advised to carefully prepare their technical and financial proposals, ensuring all mandatory documents and evidence of past performance are included. Attention to detail in compliance with the RFP requirements and timely submission will be critical. A practical tip for bidders is to ensure their work orders and appreciation letters are well documented and clearly demonstrate experience in handling events of similar scale and complexity as required by PSEB, as this will significantly impact scoring during evaluation.