Procurement of Chromebooks Hardware on Rental Basis for Bahria University Karachi and Islamabad Campus

Bahria University Islamabad is inviting bids for the procurement of Chromebooks hardware on a rental basis for its Karachi and Islamabad campuses. This procurement is planned for the financial year 2026-27 and aims to equip the university with modern IT hardware to support academic and examination activities. Items being procured: - Rental of 330 Chromebook devices - On-site buffer stock of 30 Chromebooks - Deployment, installation, and configuration services - Maintenance and technical support services - Logistics and transportation services The Chromebooks must meet specific technical specifications including brands like DELL, HP, ACER, or LENOVO, with 11.6" touch screen displays, Intel Celeron processors, 4GB RAM, 32GB storage, and 3-cell Li-Po batteries providing 8-9 hours of usage. Connectivity features include WiFi, built-in microphone, and webcam. A 5% to 10% buffer stock is required on-site for immediate replacement to ensure zero downtime during exams. The scope includes comprehensive setup with bulk enrollment, OS pre-configuration, network setup, and dedicated technical support including an on-site resident engineer during peak periods. Faulty units must be replaced within a 2-to-4-hour SLA. Delivery, offloading, and post-rental retrieval of hardware at designated premises are also part of the contract. Eligibility criteria require bidders to be registered firms with at least 2 years of experience in IT hardware rental/leasing, evidence of prior similar engagements, valid FBR registration, and no blacklisting. A minimum 1-year warranty covering the full rental period is mandatory. Technical support must be available on-site and on-call throughout the rental period including examination days. The bid submission deadline is Monday, August 17, 2026, at 11:00 AM via the EPADS v2.0 system. Manual submissions are not accepted. The technical and financial bids will be opened on the same day at 11:30 AM. The bid security of Rs. 45,000 and tender fee of Rs. 5,000 must be submitted in hard form before the closing time at the P&D Directorate, Bahria University Islamabad. A practical tip for bidders: Ensure timely registration and familiarization with the EPADS v2.0 platform to avoid disqualification due to submission errors. Also, prepare a sample unit matching the exact specifications for performance verification prior to final deployment. This procurement offers a significant opportunity for suppliers specializing in IT hardware rental services to partner with a reputable educational institution in Islamabad.