Procurement of 03 x Mailing Machines (Complete Unit) with Installation and Commissioning

The National Database and Registration Authority (NADRA) Islamabad is procuring 03 complete Mailing Machines units including installation and commissioning. This procurement is specific to Islamabad and involves delivery, installation, commissioning, and training of NADRA personnel to act as master trainers. The technical scope includes supplying machines with barcode and QR code readers, card and paper transport modules, compatible software integration, and a heavy-duty printer with specified speed and resolution. The bidder must be the Original Equipment Manufacturer (OEM) or have local representation in Pakistan, with at least five years of business experience and an annual turnover of minimum 5 million USD for the last three years. The bidder must also provide an assurance for availability of consumables and spares for 10 years and demonstrate experience with similar machines worldwide. The delivery schedule is within 16 weeks from contract signing. Bids must be submitted electronically via EPADS by 24th July 2026 at 11:00 am, with a mandatory pre-bid meeting on 30th June 2026 at 11:00 am at NADRA HQ Islamabad or online. The bid security of USD 10,753 must be submitted as a bank guarantee valid for six months. The submission address is Procurement Department, HQ, NADRA Building, Shahrah-e-Jamhuriat, Sector G-5/2, Islamabad. A practical tip for bidders is to ensure all mandatory documents including OEM authorization, financial statements, and client references are complete and properly referenced to avoid disqualification. Also, timely submission of the original bid security is critical to avoid bid rejection.