Procurement of Photocopier Machine for Pakistan Institute of Fashion and Design Lahore

The Pakistan Institute of Fashion and Design (PIFD) Lahore is inviting bids for the procurement of a Photocopier Machine. This procurement is planned for the financial year 2026-27 and aims to equip the institute with a high-quality black and white photocopier to support its administrative and academic functions in Lahore, Punjab. Items being procured: - Photocopier Machine (Black & White) Quantity: 1 The photocopier must meet the following technical specifications: print, copy, scan, send functions; print speed of 45 ppm for A4 and 22 ppm for A3 or higher; print resolution of 1200 x 1200 dpi or better; first print out time (FPOT) of 5.3 seconds or less; 7-inch TFT LCD color touch panel; device memory of 2.0 GB or higher; auto duplex printing; 64 GB eMMC storage; document feeder capacity of 80-100 sheets; paper supply capacity of 2 x 550-sheet plus 100-sheet bypass tray; paper output capacity of 250 sheets; maximum paper size A3; zoom range 25-400% with 0.1% increments; interfaces including 1000Base-T/100Base-TX/10Base-T, wireless LAN IEEE 802.11 b/g/n, USB 2.0 host and device ports; toner yield estimated at 33,000 pages at 6% coverage; processor speed 1.6 GHz dual core or better; multiple copies 1-9,999; mobile and cloud/direct print support; and 1 year OEM onsite warranty. The scope includes delivery to 51 J-III, Johar Town, Lahore, installation, and training of PIFD operators. The bidder is responsible for ensuring smooth functioning, maintenance, and service during the warranty period at no extra cost. The contractor must provide brand new, defect-free goods compliant with specifications and ensure availability of spare parts for at least 5 years. Defective goods must be replaced onsite within 3 working days without additional charges. Eligibility criteria require bidders to have a minimum of 10 years business experience, valid NTN and GST registration, authorization as OEM distributor/partner/dealer for at least 10 years, and proven public sector supply experience. Bidders must have a support office in Lahore with a technical support team. The bid submission deadline is **Tuesday, July 28, 2026 at 11:00 AM** via EPADS v2.0. Manual submissions are not accepted. The bid opening will be on the same day at 11:30 AM. Bidders must submit a bid security in the form of Call Deposit and comply with all documentation requirements including technical and financial bids, affidavits, declarations, and certificates. A practical tip for bidders: Ensure timely registration and submission on EPADS v2.0 platform and submit the original bid security physically at the specified address before the deadline to avoid disqualification. Careful adherence to technical specifications and documentation will enhance chances of success. This procurement offers a valuable opportunity for suppliers specializing in office equipment to engage with a prestigious institute in Lahore and contribute to its operational efficiency.