Event Management Services for Three-Day International Writers Conference in Islamabad

This tender invites experienced Event Management Companies to organize a prestigious Three-Day International Writers Conference in Islamabad under the Pakistan Academy of Letters. The event focuses on literature, global peace, and environmental themes, requiring comprehensive event planning and execution services in the capital city. The scope covers end-to-end event management including pre-event coordination, venue setup, registration, hospitality, media coverage, and post-event deliverables. The company must handle logistics such as sound, lighting, LED screens, transportation, catering, and VIP protocol, ensuring smooth operations for international delegates and dignitaries. The venue is in Islamabad, demanding attention to detail and coordination with multiple stakeholders. Bidders should ensure compliance with FBR registration, Active Taxpayers List (ATL) status, and provide affidavits confirming no blacklisting. The tender requires proven experience in managing similar scale conferences, qualified human resources, and technical capacity for AV and event equipment. Financial proposals must be inclusive of all taxes and submitted separately. Submission deadline is by 23:59:59 on the specified closing date with bids to be delivered physically to Pakistan Academy of Letters, Islamabad. Technical proposals will be opened first, followed by financial proposals of technically qualified firms. Online submission via EPADS is mandatory before hard copy submission. Pro-Tip: Carefully review the newspaper advertisement for specific Earnest Money and Call Deposit Receipt (CDR) requirements, as these are often overlooked and can lead to disqualification.