Pre-Qualification of Event Management Agencies and Printing Vendors for Branded Collateral Execution

Power Planning and Monitoring Company (PPMC), a State-Owned Enterprise under the Ministry of Energy (Power Division), Islamabad, invites Expressions of Interest for pre-qualification of service providers in two distinct categories: Event Management Agencies and Vendors specializing in printing, fabrication, office branding, and execution of branded collateral. This tender is specifically for suppliers and service providers operating in Islamabad. Items being procured: - End-to-end planning and execution of official events, ceremonies, workshops, conferences, launches, stakeholder sessions, briefings - Venue identification and coordination, event logistics, setup and dismantling - Stage design, backdrop fabrication, signage, welcome boards, media walls, SMD screens, and on-ground branding - Audio visual and technical support including sound systems, lighting, live feed, and recording - Guest and protocol management including invitation management, RSVP coordination, VIP facilitation - Event photography, videography, post-event editing, and documentation - Printing of reports, booklets, brochures, flyers, folders, certificates, invitation cards, notepads, envelopes, letterheads, business cards, manuals - Design adaptation, printing, fabrication, and installation of office branding, wall graphics, vinyl, acrylic signs, 3D letters, name plates, door signs, reception branding, wayfinding signs - Sourcing, printing, branding, and delivery of giveaways, merchandise, bags, pens, diaries, USBs, mugs, shields, plaques, lanyards, folders - Layout adaptation, pre-press, printing, binding, finishing, and delivery of official reports, publications, policy documents, handbooks, manuals, briefing packs - Execution of banners, standees, panaflex, backdrops, media walls, registration material, table cards, tags, name cards, certificates - Quality control, color matching, material samples, print-quality assurance, finishing checks - Packing, delivery, on-site installation, dismantling, replacement of defective items - Coordination with PPMC focal teams for acceptance and urgent execution capability The scope covers comprehensive event management services and printing/execution of branded collateral with strict adherence to PPMC's review and approval processes. Eligible bidders must demonstrate legal registration, active taxpayer status, and no blacklisting. Financial strength, relevant experience, and technical capacity will be evaluated. The tender requires submission of sealed applications to the office of Team Lead (Admn) PPMC, Islamabad, by **18.08.2026 at 11:00 am**. Late submissions will not be accepted. A pre-bid meeting is scheduled for 10.08.2026 at 11:00 am. Bidders should ensure all documentation is complete and accurate, including affidavits on stamp paper confirming no blacklisting and authenticity of documents. The tender emphasizes the importance of compliance with Public Procurement Rules, 2004, and confidentiality of PPMC's intellectual property. A practical tip for bidders: Carefully prepare your technical and financial documentation to meet the knockdown criteria and scoring thresholds, as incomplete or non-compliant submissions will be rejected without evaluation. Early submission and attendance at the pre-bid meeting can clarify requirements and improve your proposal quality. Contact Person: Team Lead (Admn) PPMC Phone: 051-9211302 Email: admin@ppmc.gov.pk Website: www.ppmc.gov.pk Submission Method: Sealed hard copy submission only; email submissions are not accepted.