Provision of Vehicles for Mail Conveyance by Pakistan Post AJK Circle Muzaffarabad

This tender invites qualified transporters in Muzaffarabad under the Pakistan Post Office Department, Azad Jammu & Kashmir Circle, to provide vehicles for mail conveyance. The contract spans three years and requires deployment of vehicles with engine power not less than 2600 CC, equipped with GPS tracking and comprehensive insurance. Vehicles must be in sound condition, registered in the bidder's name, and painted post office red with the Pakistan Post logo. Drivers must be licensed, trustworthy, and approved by the competent authority. The scope includes daily transportation of mail on specified mail lines within AJK, ensuring safe custody and timely delivery. Bidders must submit technical and financial proposals separately, including vehicle details, insurance, fitness certificates, and experience evidence. The contract demands adherence to Pakistan Post's terms, including maintaining a spare vehicle for emergencies and compliance with fuel price adjustments by the Fuel Prices Review Committee. Bidders should hold valid NTN and Sales Tax registrations and be active taxpayers. The tender requires earnest money of Rs. 50,000 in the form of a bank CDR. Successful bidders must deposit security money equal to two months' bill via bank guarantee. Registration of the agreement deed with the registrar is mandatory, with all associated costs borne by the contractor. The contract forbids subletting and mandates arbitration under the Arbitration Act 1940 for dispute resolution. Submission deadline is the last day of 2026 at 23:59:59. Bids must be submitted in sealed envelopes to the office of the Postmaster General, Azad Jammu & Kashmir Circle, Muzaffarabad. Technical bids will be evaluated first, followed by financial bids. The department advises bidders to carefully review all tender conditions, including Earnest Money and security deposit requirements, to avoid disqualification. Pro-Tip: Ensure all vehicle documents, including fitness certificates and insurance papers, are attested and attached. Also, confirm the vehicle color and logo compliance before deployment to avoid penalties or contract cancellation.