Annual Contract for Photocopying Services at PSO House Karachi

Pakistan State Oil Company Limited (PSO) invites quotations for an annual contract for photocopying services required at PSO House, Karachi, from 01-10-2026 to 30-09-2027. This contract covers photocopying of official documents for all departments at PSO House through nine brand new or refurbished photocopy machines operated by four operators. The machines should preferably be Xerox WC 5875, Kyocera Taskalfa 5501i, Ricoh 5001, or equivalent models approved by the administration. Vendors must provide brochures and certificates of import and refurbishing for the machines; local refurbishing is not acceptable. The machines must have micro and macro facilities and counters to track copies made. Items being procured: - Photocopying services at PSO House - 9 photocopy machines with 4 operators - Maintenance and operation of machines - Supply of photocopying paper and toner cartridges The contractor is responsible for providing all labor, tools, materials, and transportation. Payment will be made based on actual quantity of work done, with part payment allowed. Operators will work from 08:30 am to 05:00 pm on working days, with one operator staying until 07:00 pm and at least one operator on Saturdays from 09:00 am to 1:00 pm. Emergency work on Sundays and holidays may be required without overtime compensation. Paper used must be pure white, 80 grams weight. The contractor must comply with all labor laws, provide uniforms with company logo, and ensure staff wear neat uniforms. Non-compliance may result in deductions from monthly invoices. Maintenance must be done at the supplier's cost, with replacement machines provided within 8 working hours if repairs are needed. PSO will provide electricity and space for machines. The contract may be extended for three months at the same rates and renewed yearly for up to two additional years based on performance. Bidders should ensure FBR registration and provide earnest money as required. Technical bids must include all relevant certificates and documents. The submission deadline is 21 October 2026. Bidders are advised to carefully review machine specifications and compliance requirements before submission to avoid disqualification. This contract offers a stable opportunity for vendors with experience in photocopying services and maintenance in a large corporate environment. Ensuring timely maintenance and operator management will be key to successful contract execution.