Decoration Services for Convocation-2026 at Institute of Business Administration Karachi

The Institute of Business Administration, Karachi (IBA) invites sealed bids from active taxpayers and registered civil work contractors for comprehensive Decoration Services for Convocation-2026 at its Main Campus, University Enclave, Karachi. This tender covers a wide range of services including complete venue setup for 4000 guests, air conditioning systems, stage and seating arrangements, lighting and luminaries, branding, and allied support services. Items being procured: - Frill Marquee with wall panels covering approx. 64,800 sq.ft at Cricket Ground - Air Conditioning system with 448 tons capacity and vehicle mounted chillers - Presidential and VVIP chairs, head table setup with aluminum stairs and ramps - Aluminum stage with stairs and ramps (40'x30') with beige carpet - Wooden ramps connecting Cricket and Football grounds - Two-seater sofas (70 units), rope stands/dividers - Kiosks with sheds and furniture for souvenir distribution and guest scanning - Entry gates with carpet and trussing installations - IBA branding media wall and convocation cutouts - Low back foamy chairs for guests and students - Pedestal metallic circulation fans (150 units) - Center tables with covers/glass tops - Spotless maroon carpeting covering 11,000 sq.ft including procession routes - Installation of tungsten Perkin lights and creative lighting for marquee and surrounding areas - Optional SMD walls and commercial grade digital standees on rental basis The technical scope includes installation, wiring, soundproof generators, and ensuring all equipment is functional and noise levels are controlled. The vendor must ensure quality materials, environmental friendly procedures, and coordination with relevant authorities including Special Branch Police for staff clearance. A mandatory site visit is scheduled on September 3, 2026 at 11 AM at IBA Main Campus. Eligibility criteria require contractors to have relevant experience in decoration services for reputable organizations, financial turnover of at least 10 million PKR annually for the last 3 years, valid sales tax and NTN registration, and no record of unsatisfactory performance. A bid security of Rs. 175,000 in the form of pay order or demand draft is mandatory, along with a 10% performance security upon award. Bids must be submitted in sealed envelopes by 2:30 PM on September 9, 2026 at the Security Office, Gate #4, IBA Main Campus. The tender will be opened the same day at 3:00 PM in the presence of bidders' representatives. Tender documents can be collected from the Office of Head of Procurement or downloaded from the IBA website. The IBA reserves the right to reject any or all bids as per SPP Rules 2010. A practical tip for bidders: Attend the mandatory site visit to fully understand the scope and site conditions, which will help in preparing a compliant and competitive bid. Ensure all wiring and electrical installations comply with safety standards to avoid rejection during inspection. This tender represents a significant opportunity to provide high-profile event services at one of Pakistan's premier academic institutions in Karachi.