Food Arrangement for Events at Sukkur IBA University

Sukkur IBA University invites bids for Food Arrangement for Events including Convocation and other official gatherings in Sukkur. This procurement covers comprehensive catering services tailored to various groups attending the events. Items being procured: - Food Arrangement for Convocation (Tentative Date: December 28, 2026) - Buffet Style Service for Parents, Graduate Students & Volunteers (900 persons) - Buffet Style Service for Guests, Faculty and Officers with Table Service for Dignitaries (300 persons) - Buffet Style Service for Media Persons (50 persons) - Food for Security/Support Staff (150 persons) - Milk Tea, Kashmiri Chai, Green Tea, Coffee, Assorted Soft Drinks (300 persons) The technical scope includes provision of meals such as Vegetable Fried Rice, Chicken Korma, Dal Roti, Tandoori Naan, and desserts like Gajar Ka Halwa and Gulab Jamun. Setup involves marquee arrangements with lighting for 1100 persons at the Football Ground, VIP lunch setup at Central Cafeteria with stainless steel chairs and bone-china crockery, and takeaway meals for security staff. Vendors must submit samples for approval prior to contract award. Eligibility criteria require bidders to have at least 3 years of relevant experience including one large-scale event (approx. 1000 persons), valid registration with tax authorities, and no blacklisting. Bid security of Rs 60,000 (2% of estimated cost) is mandatory. Performance security of 2% of work order amount may be required. Bids must be submitted electronically through EPADS only; manual bids will not be accepted. The deadline for submission and opening of bids will be as notified in the official NIT. Bidders are advised to conduct a site visit and meet the organizing team to understand site conditions and requirements before quoting. Payment will be made against food vouchers collected from graduates and parents. Strict adherence to specifications and timelines is required, with penalties for non-compliance. A practical tip for bidders: Ensure all samples for food and service setup are prepared and submitted well before the tender opening to avoid disqualification. Maintaining clear communication with the procurement office and nominating a focal person will facilitate smooth coordination throughout the contract period.