Procurement, Installation, Configuration, and Maintenance of Hospital Management Information System for 32 DHQ Hospitals in Khyber Pakhtunkhwa

The Health Department Government of Khyber Pakhtunkhwa, based in Peshawar, is procuring a comprehensive Hospital Management Information System (HMIS) for 32 District Headquarters (DHQ) Hospitals across the province. This procurement covers the supply, installation, configuration, and ongoing maintenance of the HMIS, including remaining items such as servers. The project is part of the PMIU initiative for the financial year 2026-27 and is conducted under a framework contract through the EPADS electronic procurement system. The technical scope involves deploying a robust IT solution tailored for hospital management, ensuring seamless integration and operational efficiency across multiple DHQ hospitals. Bidders must be manufacturers, importers, or authorized dealers capable of delivering and supporting the full system. The procurement process follows the Khyber Pakhtunkhwa Public Procurement Regulatory Authority (KPPRA) Act 2012 and its rules, emphasizing transparency and competitiveness. Eligible bidders should be registered with FBR and ATL, possess relevant PEC categories if applicable, and demonstrate prior experience in similar hospital IT system projects. The bid security or earnest money required is PKR 0.3 million, to be submitted in original from the firm’s account. Bidders must submit their original bids exclusively through the EPADS portal by 11:00 AM on 16th June 2026, with bid opening scheduled for 11:30 AM the same day. A pre-bid meeting is scheduled for 3rd June 2026 to clarify any queries. Bidders are advised to thoroughly review the bid solicitation documents and submit all queries in writing before the pre-bid meeting. It is crucial to avoid any cutting or overwriting in the quotations to prevent disqualification. One practical tip for bidders is to ensure timely submission through EPADS and to prepare all technical and financial documents meticulously to avoid rejection due to procedural errors.