Procurement of Ricoh IM3500 Photocopier Machine with Accessories for Project Coordination Unit Mega-5 at NED University Karachi

This tender invites bids for the procurement of a brand new Ricoh IM3500 Black & White Multi-Function Photocopier Machine along with imported trolley and Wi-Fi dongle for the Project Coordination Unit Mega-5 at NED University of Engineering and Technology, Karachi. The equipment features advanced printing, scanning, copying, and faxing capabilities with high resolution and speed, suitable for a busy academic environment in Karachi. The machine supports multiple paper sizes and types, network interfaces including wireless, and comes with a standard 2GB memory and 100-sheet HDD capacity. The supplier must ensure delivery and installation within 30 days of contract signing. Bidders must comply with strict technical specifications, including brand and model details, and provide a bid security of 5% of the bid value. The procurement follows the Sindh Public Procurement Rules 2010 (amended) and requires submission exclusively through the EPADS online portal. Manual bids are not accepted. The contract includes a 6-month warranty with free parts and labor, and liquidated damages apply for late delivery at 0.1% per day up to 10% of contract value. Interested bidders should be registered with NTN and GST, have at least 3 years of relevant experience, and demonstrate financial and technical capability. The tender requires compliance with PEC categories and FBR/ATL status for the fiscal year 2025-26. Affidavits confirming no blacklisting or litigation history and adherence to anti-corruption practices are mandatory. The submission deadline is strictly enforced with bid opening conducted electronically. The physical bid security must reach the Deputy Director Procurement office before the opening date. The address for submission and bid opening is the Procurement Cell, NED University of Engineering and Technology, Karachi. Pro-Tip: Ensure your bid security pay order is original and submitted timely to avoid disqualification. Also, verify your bid appears in the EPADS bid opening list to confirm successful submission. Avoid ambiguous terms like 'or equivalent' without proper bid security as it leads to outright rejection.