Supply of Medicines and Disposable Items Checklist for Tender Submission

This notice provides a detailed checklist essential for suppliers and contractors intending to submit tenders for the supply of medicines and disposable items. The checklist outlines all required documents and certifications that must accompany the tender submission to ensure compliance and eligibility. Items being procured: - Medicines - Disposable items The checklist includes the original receipt of tender purchase, duly signed and stamped technical bid form, financial bid form on firm's letter pad in a separate sealed envelope, and an original CDR (Bid Security) amounting to Rs. 300,000/-. Additionally, suppliers must provide a company profile including managerial staff details, acceptance certificate of terms and conditions on firm's letter pad, and copies of valid CNICs of the firm's owners. Other mandatory documents include passport size photographs of the supplier/contractor, blacklisting affidavit, bank statements for the last six months duly attested, fresh police verification of contractor and employed staff/pharmacist, and security clearance with Defence Organization if applicable. Tax-related documents such as National Tax Number Certificate, valid retail drug license, sales tax certificate, income tax certificate, and professional tax certificate must be submitted in triplicate. Further requirements include details of technically qualified staff, specimen signatures on firm's letter pad, affidavit on stamp paper regarding compliance with Drug Act 1976 and DRAP Act 2012, FBR registration certificate, POS integration details with FBR if any, active taxpayer list, external audit details, and certificate for provision of 24/7 emergent services by the firm. Suppliers should ensure all documents are complete and properly attested to avoid disqualification. The earnest money in the form of CDR must be valid and submitted as per the tender requirements. The submission deadline is strictly enforced, and late submissions will not be entertained. A practical tip for bidders is to carefully cross-check each item on this checklist before submission to avoid common pitfalls such as missing signatures or incomplete documentation, which can lead to rejection of the bid.