Supply and Installation of Meeting Room Management System at PSO House

Pakistan State Oil Company Limited (PSO) invites quotations for the supply and installation of a Meeting Room Management System at the PSO House, Khayaban-e-Iqbal, Clifton, Karachi. The requirement covers multiple floors and must integrate with the meeting management software already installed at PSO House. Mandatory item list: S.No. 1, Meeting Room Device and centralized web-based meeting rooms management system; location: PSO House; unit: EA; quantity: 12. The proposed solution must include Intel Xeon processor of 2.8 GHz or above, maximum turbo speed of 2.5 GHz or equivalent, at least eight physical cores, 64-bit computing, 240 GB SSD or above, 32 GB memory, Windows Server 2022 or higher, smooth local network connectivity, 10 Mbps connectivity where internet is required, and MS SQL Server 2019 Standard or higher. Required uptime is 99.99 percent. The quoted scope includes installation, labour, transportation, materials, and all associated charges. Equipment must be compatible with the existing PSO software. The supplier must submit a work execution methodology for PSO approval before commencement, provide required PPE, overalls, and identification, and accept inspection and testing by PSO representatives. Delivery is required within 15 days after issuance of the purchase order, with a minimum one-year warranty from delivery. The RFQ does not state a fixed earnest-money amount; the form contains blank fields for earnest money and PO/DD number. No specific CDR, Pakistan tax status, or Active Taxpayer List requirement is printed, so bidders should verify these requirements with PSO before submission. Payment will be made after completion, inspection, acceptance, and submission of a duly verified bill. Government taxes and GST are to be included in quoted rates. Quotations must reach PSO in Pakistan by **18 August 2026**; no submission time or delivery procedure is specified. The notice identifies the relevant office as **Pakistan State Oil Company Limited, PSO House, Khayaban-e-Iqbal, Clifton, Karachi-75600, Pakistan**. A penalty of **Rs.0.1%** of the purchase or service order value per day may apply, capped at 10 percent. Practical tip: obtain written confirmation of the submission channel, tax documentation, software compatibility, and warranty format before pricing.