Supply of Paper Tray Mat Non Skid Disposable for 1/4th Meal Tray Annual

This tender invites bids from qualified vendors for the annual supply of Paper Tray Mats, specifically non-skid disposable mats designed for 1/4th meal trays, to be delivered at Pakistan International Airlines Flight Kitchen in Karachi. The Supply Chain Management Department of PIA requires these mats to meet strict quality standards, including specific paper type, weight, and printing of the new PIA logo. The contract demands a monthly production capacity of at least 200,000 units, with deliveries scheduled in four equal installments. The supply will support both international and domestic flights, with 70% of the quantity zero-rated for GST applicable to international flights and 30% subject to GST for domestic flights. The technical requirements emphasize the importance of quality samples, which must be submitted with the technical proposal. Vendors must provide detailed technical literature, company profiles, and certifications where applicable. The tender follows a single stage two envelope procedure, where technical proposals are opened first and financial proposals only opened for technically qualified bidders. The contract includes strict compliance clauses such as timely delivery, uniformed delivery staff, and penalties for late shipments. The supply packaging must withstand multiple handling and transportation cycles to ensure product integrity. Bidders should ensure they hold an active GST registration and NTN certificate, as these are mandatory for local bidders. The tender requires earnest money in the form of a pay order or bank guarantee, valid for three months post-contract expiry. The contract duration and payment terms are clearly defined, with payment on a net thirty days basis. Vendors must also comply with PIA's security and entry pass requirements for personnel and vehicles delivering goods. The submission deadline is set for 14th January 2026 at 10:30 AM, with bid opening at 11:00 AM on the same day via the EPADS electronic procurement system. Physical submission of original bid security is mandatory before the online bid submission deadline. Bidders must submit sealed technical and financial proposals separately, clearly marked with the tender reference number. The physical address for submission is the Supply Chain Management Department Building, 1st Floor, PIACL Head Office, Karachi Airport. Pro-Tip: Ensure your earnest money pay order is correctly marked with company name, tender number, date, and amount on the back side to avoid disqualification. Also, double-check that your samples are unmarked except for a temporary identification sticker, as any vendor name or stamp on samples may lead to rejection.