Provision of Photography, Decoration and Catering Services for Convocation 2027 at Aror University Sukkur

Aror University of Art, Architecture, Design & Heritage Sukkur invites electronic bids from well-reputed companies and service providers for the provision of Photography, Decoration, and Catering Services for Convocation 2027 in Sukkur, Sindh. This tender is issued under the Single Stage Two Envelope procedure with an estimated cost of **PKR 2.5 Million**. The scope includes comprehensive planning, coordination, execution, supervision, and post-event clearance to ensure a dignified and smoothly executed convocation ceremony. Items being procured: - Printing material, medals, and degree folders - Photography services including professional photographers, drone operators, videographers, live streaming, and post-production editing - Decoration setup including main marquee/tent with flooring, stage decoration, floral arrangements, VIP sofas and chairs, guest chairs with covers, tables with covers, and red carpet - Complete lunch arrangement for 500 persons including chicken karhai, biryani, boti, naan, salad, raita, dessert, mineral water, and mix vegetables with crockery, cutlery, and waiter staff - Complete hi-tea arrangement for 200 persons with food items, beverages, crockery, cutlery, and waiter staff - Registration counters/setup The technical scope requires new, clean, and approved quality materials for marquees, furniture, crockery, and cutlery. Food must be fresh, hygienic, and properly heated. The contractor must provide professional-grade photography and videography equipment with full HD coverage and live projection on SMD screens. Post-event dismantling and venue restoration within 24 hours is mandatory. Eligibility criteria include valid registration with FBR for Income Tax and Sales Tax, relevant experience in organizing convocation and institutional events, license from Sindh Food Control Authority, and submission of fixed bid security of **PKR 75,000**. Bidders must submit a non-refundable tender fee of Rs. 5,000 and comply with all bidding document requirements. Bids must be submitted electronically through EPADS at https://portalsindh.eprocure.gov.pk/ by **01:00 PM on October 06, 2026**. Manual bids will not be accepted. Technical bids will be opened the same day at 02:00 PM in the Conference Room at Aror University Sukkur. Financial bids of only technically qualified bidders will be opened subsequently. A practical tip for bidders: Ensure all samples for marquee fabric, furniture, carpeting, cutlery, crockery, and decoration items are submitted for prior approval to avoid disqualification. Strict adherence to quality and timelines will be monitored, with penalties up to 25% for substandard performance or delays. This tender offers a significant opportunity for experienced firms to showcase their expertise in event management and catering services for a prestigious university convocation in Sukkur.