Procurement and Supply of Hardware Equipment for e-Office Module

The Embassy of Pakistan in Beijing is procuring hardware equipment essential for the implementation and operationalization of the e-Office digitalized document workflow module. This procurement is specifically for the Embassy located in Beijing, China, aiming to enhance its IT infrastructure with reliable and genuine hardware products. The technical scope includes supply, installation, and maintenance of IT and hardware infrastructure solutions as detailed in the tender documents. The equipment must meet the specified technical standards and come with warranty and after-sales technical support. The tender documents provide a comprehensive list of required hardware items along with technical specifications and delivery requirements. Eligible bidders must be reputable firms or companies registered with the local Chinese tax department and relevant authorities. Demonstrable experience and technical expertise in supplying and maintaining IT hardware infrastructure is mandatory. The successful bidder will be required to submit a refundable security deposit equivalent to 5% of the total bid value in the form of a pay order in favor of the Embassy of Pakistan, Beijing. Tender documents are available from 22 June 2026 at the ADP Office, Embassy of Pakistan, Beijing, from 0900 to 1700 hours. The last date for bid submission is 07 July 2026 by 1200 hours, with bid opening scheduled the same day at 1500 hours at the ADP Office. Bidders should ensure their quotations include item-wise and category-wise pricing, taxes, and any additional charges, valid for 30 to 60 days. A practical tip for bidders is to carefully prepare the Technical Bid with all required documentation and ensure the Earnest Money (security deposit) is submitted as per instructions to avoid disqualification. Timely submission before the deadline is critical to participate in the evaluation process.