Repair and Maintenance of IT Equipment (Server, Workstations and Desktop Computers) of Flood Forecasting Division Lahore

The Flood Forecasting Division, Lahore, under the Pakistan Meteorological Department, is procuring repair and maintenance services for its IT equipment including servers, workstations, and desktop computers. This procurement specifically targets the up-gradation of existing IT assets at the Flood Forecasting Division located at 46 Jail Road, Lahore. The scope includes supply and installation of OEM-original parts to upgrade one enterprise tower server, two workstation-class towers, and eight business-class desktops to meet current operational requirements. The technical scope involves replacing obsolete components such as system boards, processors, memory modules, storage drives, RAID controllers, power supplies, chassis, and ancillary parts. The server upgrade targets a dual-socket Intel Xeon Gold configuration with 256 GB DDR4 ECC RAM and hardware RAID, while workstations and desktops will be upgraded to specified OEM configurations with certified parts. All parts must be OEM-original, fully tested, and accompanied by manufacturer brochures and quality control reports. Installation, configuration, BIOS/firmware updates, functional testing, and handover at the Flood Forecasting Division Lahore are included in the scope. Eligible bidders must be registered with FBR and other relevant authorities, possess technical competence, and have experience in similar IT equipment supply or maintenance. The tender requires submission of a technical bid with detailed compliance statements, OEM authorization, and a financial bid through the EPADS v2.0 system. The bid validity period is 120 days, and bid security is required. Delivery and installation must be completed within seven days of the supply/work order issuance, with liquidated damages applicable for delays. The submission deadline is Thursday, June 4, 2026, at 11:00 AM, with bids to be submitted electronically via EPADS v2.0. Manual submissions are not accepted. The procuring agency's contact person is available for clarifications, and bidders are advised to register on EPADS v2.0 early to avoid last-minute issues. A practical tip for bidders is to ensure all technical documentation, including OEM brochures and QC reports, are complete and clearly cross-referenced to avoid disqualification during technical evaluation. Strict adherence to the delivery schedule and warranty terms will be critical for contract performance.