Celebration Services for Holi, Easter and Eid-e-Ridvan Functions in Islamabad 2026

This tender invites experienced firms in Islamabad to provide comprehensive event management services for the celebration of Holi, Easter, and Eid-e-Ridvan functions organized by the Ministry of Religious Affairs and Interfaith Harmony. The scope covers venue arrangements including air-conditioned halls, marquees, and lawns with seating, stage setup, sound systems, and backup generators. Catering services include a detailed menu with chicken, vegetarian options, desserts, and beverages served professionally by uniformed waiters. Additionally, the tender requires design and placement of event-related backdrops, banners, standees, and invitation cards, along with transport arrangements for invitees and professional musical performances. The work demands coordination across multiple event facets in Islamabad, ensuring smooth logistics and high-quality service delivery. The bidder must manage technical aspects such as sound and lighting, video coverage, and photography, while also handling floral and interior decorations. The venue setup must meet comfort and aesthetic standards, including waterproof canopies and proper seating arrangements segregated by gender. The bidder's experience in similar cultural and religious events is critical to meet the Ministry's expectations. Bidders should ensure compliance with PEC categories relevant to event management services and maintain an active FBR/ATL status for the fiscal year 2025-26. Submission must include valid Income Tax and GST registration certificates, vendor number from AGPR, and an affidavit confirming no blacklisting. Earnest Money amounting to 5% of the total tender value must be submitted before the closing date. The Ministry emphasizes adherence to all tax deductions and legal requirements. The submission deadline is set for 10th March 2026, with bids to be opened as per the announced schedule. All documents and earnest money must be delivered to the Ministry's office at Green Trust Tower, Blue Area, Islamabad. Bidders should prepare their technical and financial proposals carefully, ensuring completeness and punctuality to avoid disqualification. Pro-Tip: Make sure to check the newspaper advertisement for specific stamp duty and earnest money submission details, as these are often overlooked and can lead to rejection of bids. Also, attach the CV of the stage secretary/compere as required to strengthen your technical bid.