Digital Data Scanning and Uploading to PSO Server Portal for Commercial Function South at PSO House Karachi

Pakistan State Oil Company Limited (PSO) invites qualified vendors to submit quotations for Digital Data Scanning and uploading services to the PSO Server Portal for its Commercial Function South at PSO House, Karachi. This procurement aims to support PSO's paperless and digital transformation initiative by providing comprehensive data archiving and record management solutions. Items being procured: - Digital Data Archiving (Scanning) of up to 1,200,000 pages - Storage of scanned data - Provision of File Archival & Retrieval - Tagging/Identification of individual data within scanned records and physical files - Integration with existing PSO Commercial Function system - Warehouse facility for physical record/file management The scope includes scanning physical documents, manual data entry, providing online access through a secure web portal with unique identifiers for each file and page, generating reports, migrating online records if requested, and secure destruction of documents after retention periods with proper documentation. The winning bidder will develop and maintain an online portal for digital data archiving and transfer all intellectual property rights and data to PSO at contract conclusion. The bidder is responsible for providing all necessary machinery, equipment, hosting, servers, and infrastructure to ensure uninterrupted service and sufficient storage capacity. Eligibility requires bidders to submit complete documentation, comply with PSO's terms, and maintain confidentiality and data security. The contract duration is one year from the Letter of Intent (LOI) allocation, with monthly payments after service verification. Penalties apply for service interruptions, data breaches, and data loss. Bids must be submitted by **08 October 2026**. PSO House, Karachi is the submission location. Bidders should ensure earnest money and all required documents are attached. A practical tip for bidders: carefully review the technical and security requirements to ensure compliance and avoid disqualification. This tender offers a significant opportunity for service providers specializing in digital archiving and record management to partner with a leading national company in Karachi.