Operation and Maintenance of Air Conditioners and Allied Equipment at NIBAF Pakistan Karachi Office

The National Institute of Banking and Finance Pakistan (NIBAF-P) Karachi office is procuring comprehensive operation and maintenance services for air conditioners and allied equipment at its MT Khan Road premises in Karachi. This procurement covers supervisory, technical, and technical assistance services for approximately 80 air conditioning units of various capacities including 1 ton to 4 ton split ACs, refrigerators, and water dispensers. The scope includes preventive and corrective maintenance, troubleshooting, repair of compressors, motors, PCB cards, coils, valves, contactors, and other accessories. The service provider is responsible for leak testing, refrigerant gas charging, dismantling, installation, shifting of ACs, and related civil and electrical works. The contract also requires maintenance of tools and equipment, consumables, safety gear, and uniforms for deployed staff. Services must be provided daily with 24/7 on-call support including weekends and public holidays if required. Eligible bidders must be registered with PPRA and appear on the Active Taxpayers List (ATL) of FBR. They should have a minimum of two contracts in the last five years for HVAC or split AC management services with a contract value of at least PKR 1.5 million per year. Financial capability must be demonstrated with minimum liquid assets of PKR 1.5 million or annual turnover of PKR 6 million in any of the last three years. Bidders must submit unconditional bids with bid security of PKR 80,000 and comply with all terms including submission through the EPADS e-procurement system. The bid submission deadline and opening are both on **June 18, 2026**, with technical and financial bids submitted separately via EPADS. Original bid security must be delivered to the Head Facility Management Division at NIBAF Karachi office before the deadline. The contract duration is 12 months with possible extension for two more years on mutual consent. Performance guarantee of 5% of contract value is required upon award. A practical tip for bidders is to ensure all required documents including bid security, technical compliance forms, and financial bids are uploaded correctly on EPADS and original bid security is delivered timely to avoid disqualification. Familiarity with the Single Stage - Two Envelope procedure and adherence to all PPRA rules will enhance chances of success in this competitive bidding process.