Procurement of IT Equipment and Electrical Appliances for Video Conferencing and Display Systems

This tender invites bids for the procurement of IT equipment and electrical appliances in Islamabad under the Public Procurement Regulatory Authority (PPRA). The scope includes advanced video conferencing cameras, video processors, ceiling microphones, display units, mounting kits, and 55-inch 4K LED televisions, all intended to enhance communication and presentation capabilities within the department. The procurement covers high-specification items such as 4K PTZ cameras with dual lenses and 20X HD zoom, multi-camera video processors supporting multiple microphones and speakers over Ethernet, and beamforming ceiling microphones suitable for conference rooms. The equipment will be delivered and installed at the PPRA office in Islamabad, with a delivery schedule of 27 days. The technical specifications demand quality and compatibility with modern conferencing standards, ensuring seamless integration and user experience. Bidders must comply with PEC category requirements and maintain active FBR registration with NTN and STRN, including active filer status for the financial year 2025-26. The tender requires submission of bid security in acceptable forms and adherence to the Public Procurement Rules, 2004. The evaluation will follow a Quality and Cost Based Selection (QCBS) method, emphasizing both technical compliance and cost-effectiveness. The submission deadline is set for 11:00 AM on Tuesday, February 24, 2026, with bid opening at 11:30 AM on the same day via the EPADS v2.0 online portal. Physical submission of bid security is required at the PPRA office located on the 1st Floor, FBC Building, G-5/2, Islamabad. Bidders should ensure all documents are complete and submitted through the designated online system to avoid disqualification. Pro-Tip: Carefully review the bid security submission requirements, as failure to submit the original bid security physically before the deadline will lead to immediate disqualification. Also, verify OEM authorization and repair facility proofs to meet eligibility criteria, which are often overlooked but critical for qualification.