Supply, Installation and Commissioning of Video Conferencing System

The Pakistan Civil Aviation Authority (PCAA) Karachi is procuring a comprehensive Video Conferencing System for its various directorate offices including the Main Board Room and multiple conference rooms at Kalachapra, Karachi. This procurement covers supply, installation, and commissioning of both Enterprise and All-in-One Video Conferencing Solutions. The technical scope includes high-definition 4K Ultra HD cameras with AI-powered auto-framing, wide dynamic range, and low-light compensation. The systems feature advanced audio capabilities such as acoustic echo cancellation, voice activity detection, and background noise suppression to ensure clear communication. The Enterprise Solution includes two speakers and two microphones with active speaker detection, while the All-in-One Solution is equipped with one microphone and two speakers with a voice pickup range of 7 meters minimum. Delivery and installation are required within 20 working days after issuance of the purchase order. Eligible bidders must be registered with FBR, appear on the Active Taxpayer List for the last five years, and have a minimum of five years' experience supplying IT or audio-video equipment with at least three similar completed projects. Manufacturer Authorization Letters and compliance with detailed technical specifications are mandatory. The bid security is Rs. 150,000 in the form of Pay Order or Bank Guarantee. Bids must be submitted electronically via EPADS v2.0 by Monday, May 25, 2026 at 12:00 PM, with bid opening at 12:30 PM the same day. Manual submissions are not accepted. The submission address for original bid security is Headquarter B-6, KDA Scheme-1, Karsaz, Gulshan-e-Iqbal Sub-Division, Karachi East. A practical tip for bidders is to ensure timely registration on EPADS v2.0 and to carefully prepare the Technical and Financial Bids in the prescribed formats to avoid disqualification. Earnest Money and CDR requirements must be strictly followed as per the bidding documents. This tender offers a valuable opportunity for suppliers specializing in advanced video conferencing technology to engage with a prestigious government authority in Sindh province.