Event Management Services for Convocation 2026 at Sukkur IBA University

Sukkur IBA University invites qualified bidders to submit tenders for comprehensive Event Management Services specifically for the Convocation 2026 and other related events in Sukkur. This procurement covers a wide range of arrangements to ensure a successful and well-organized convocation ceremony with a blue and white color theme, consistent with last year's standards as depicted in the provided pictures. Items being procured: - Main stage scaffolding platform 72 ft (L) × 24 ft (W) × 4 ft high with steel stairs and handrails - Premium seating for 15 guests including Chief Guest on main stage front row - 40 cushioned acrylic chairs for Senate, Syndicate, Academic Council members - Fresh floral decoration along 72 linear ft guest seating - Faculty platforms with two tiers, each 52 ft (L) × 24 ft (W), with steel stairs and handrails - 220 cushioned acrylic chairs for faculty seating - Two solid wooden podiums with IBA logo - Blue carpeting for stage and ground area - Stage refreshments including assorted nuts, toffees, water plates - Premium glass water jugs and glasses - Hosts' seating area with cushioned chairs and wooden table - Shields and gifts seating arrangement - Entrance walkway with trussing and red carpet - White canopy covering entire cricket ground with supporting structure - Chandelier installation at canopy center - Suitable lighting throughout canopy - Extra-large flower vases with fresh flowers - Premium sofas for guest seating with stainless-steel tables - White lattice panels for ground enclosure - Blue carpet runner for procession aisle - White acrylic chairs with blue ribbons for graduate and parents' seating - Media platform space - Ground walkway with trussing - National and IBA flags with steel poles - Directional signage - Entrance decoration - Outdoor heaters/fans - Blue/Red carpet from AB-III to Cricket Ground - Change rooms for students' gowns with tables, chairs, mirrors The scope includes full setup and arrangement at the cricket ground, ensuring quality and timely completion. Bidders must have at least 3 years of relevant experience including one large-scale event for approximately 1,000 persons. Financial strength is required with average turnover not less than the estimated cost. Registration with income tax and sales tax departments is mandatory. Bid security of Rs 100,000 in the form of Pay Order favoring Sukkur IBA University is required. Performance security of 2% of estimated cost may be retained from the successful bidder. The entire arrangement must be ready two days before the scheduled convocation date of December 28, 2026, allowing time for rehearsal and contingencies. Bids must be submitted electronically through EPADS only; manual bids will not be accepted. Attach bid security copy with financial proposal and send original Pay Order before the deadline. A site visit and meeting with the organizing team is advised for clarity on site details before quoting. Sukkur IBA University reserves the right to adjust quantities based on actual registrations and budget. For queries, contact Additional Director Procurement at Sukkur IBA University via email hari@iba-suk.edu.pk. Bidders are advised to carefully follow all instructions and submit complete bids to avoid rejection. This tender offers a valuable opportunity for experienced event management firms to showcase their capabilities in a prestigious academic event. A practical tip for bidders: Ensure your bid includes a detailed plan for logistics and manpower deployment to handle the large scale of seating and decoration, as well as contingency arrangements for weather or technical issues to avoid penalties or rejection.