Provision and Installation of Audio Conference System

The National Database and Registration Authority (NADRA) Islamabad is procuring a comprehensive Audio Conference System for its headquarters located in G-5/2 Islamabad. This procurement is planned for the financial year 2025-26 and involves the provision and installation of a turnkey solution including conference system control units, chairman and delegate discussion units, gooseneck microphones, speakers, amplifiers, feedback suppression processors, racks, cabling, installation consumables, system configuration, testing, commissioning, and on-site training for operators and administrators. The technical scope requires high-quality equipment capable of supporting over 50 discussion units with features such as built-in recording, USB interface, web control browser, and adjustable mounting brackets. The system must be installed and wired at designated places within the conference hall at NADRA HQ. The warranty includes a 12-month comprehensive coverage with an additional 36 months for parts and labor. Bidders must comply with detailed technical specifications and provide samples where required. Eligibility criteria include valid NTN and GST registration, active taxpayer status with FBR, PEC registration under code EE01 with minimum category C-6, and experience with at least three similar installations involving 50 or more devices in the last three years. Bidders must submit a refundable bid security of Rs. 240,000, provide bank statements showing financial capability, and demonstrate authorized dealership or distributorship of the manufacturer. The bid price must remain valid for 120 days. Key dates include a pre-bid meeting on 24th June 2026 at 11:00 AM at NADRA HQ Islamabad. Electronic bids must be submitted via EPADS by 6th July 2026 at 11:00 AM, with bid security in original form submitted by the same deadline. Technical bids will be opened publicly on the same day at 11:30 AM at NADRA HQ. Manual bids are not accepted. A practical tip for bidders is to ensure timely submission of the original bid security to avoid disqualification, as late submissions will not be accepted. Also, bidders should prepare for a detailed technical evaluation and provide all required documentation and samples to meet the mandatory compliance requirements. Strict adherence to the bid submission procedure and timelines is essential for successful participation in this tender.